COW FEST Vendor Exhibitor Application

COW FEST
Vendor/Exhibitor Application

* Indicates required field

I understand that Asha's Farm Sanctuary is a not for profit animal sanctuary and relies solely on donations and fundraising to care for our rescued animals. I also understand Asha's Farm Sanctuary is providing my business/organization an affordable and unique opportunity to showcase my products and services. Therefore, I agree to abide to the terms outlined in this application. *

Yes No (Please email us your questions or concerns.)

Name *

First

Last

Business/Organization Name *

Email *

Phone Number *

Address *

Line 1

Line 2

City

State

Zip Code

Country

I agree to pay Asha's Farm Sanctuary $25 (by 11:59PM on September 15, 2023) or $50 (after September 15, 2023) for my vendor/exhibitor space. *

Yes No

Please list all products and/or services in detail that will be featured at your table. Asha reserves the right to decline any items or services that may compete with ours or any other vendor. *

Comment *

Thank you for your interest in participating as a vendor /exhibitor at COW FEST on Sunday, October 15, 2023 at Asha's Farm Sanctuary located at 2969 Coomer Road, Newfane, NY, 14108. This fun celebration of cows will feature visits with rescued farmed animals, live bagpiper and fiddler, delicious food, hay ride, pumpkin patch, kids fun, exhibitors and vendors. The event is set to inspire many people to adopt a compassionate vegan lifestyle and support those already vegan.

COW FEST will provide an opportunity to:

·Showcase your product(s), service or mission.

Application and payment must be submitted by 11:59PM on September 15, 2023 in order to be eligible for the early bird discount of $25. After September 15, 2023, vendor/exhibitor spots will increase to $50. Please use the link provided to make payment by credit card or send check to Asha's Farm Sanctuary, PO Box 156, Newfane, NY, 14108.

All Vendors must supply their own 10 x 10 tent and tables. No electric or water is available.

Food Vendors Must Provide

If selling perishable food, liability insurance naming Asha's Farm Sanctuary as additional insured with limits of not less than $500,000.00/$1,000,000.00 for bodily injury or death and limits of not less than $500,000 for property damage, sufficient in form to insure, indemnify and save Asha Sanctuary from any liability or causes of action. Please email insurance certificate to tracy@ashasanctuary.com.
If selling perishable food, please contact the Niagara County Health Department to determine if a Temporary Food Permit is required.

Food Policy
No food products may be offered for free or sale unless permission has been given by Asha's Farm Sanctuary. All literature advertising food products must be vegan. This means no products from an animal including meat, poultry, fish, eggs, milk, cheese, animal parts, or byproducts, including honey. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, and no dairy derivatives such as whey or casein. Any advertising of food items that do not adhere to these guidelines will be removed from display, sale, and sampling. Ingredients should be listed in the literature or on the display. Printed materials, including displays, handouts, and recipes, may not promote foods that are non-vegan.

Non-Food Policy

All non-food items must not have been tested on animals, and must be free of leather, fur, silk, wool, gelatin and any animal slaughter derivatives or animal products.

Printed Materials
Printed materials including displays, handouts, flyers, and recipes, must not promote foods or products that are non-vegan. Cookbooks offered for sale must be dairy-free and egg-free.

Application Process
Asha's Farm Sanctuary, a 501(c)3 non-profit organization, welcomes all applications but reserves the right to decline an application. Factors we consider include compatibility with the mission of our event and the need for vendors/exhibitors that provide variety and interest. Because we wish for our vendors/exhibitors to have a successful experience at COW FEST, vendors/exhibitors promoting the same or very similar products or services may be declined.

Exhibitor and Vendor

Terms and Conditions Agreement

1. Asha's Farm Sanctuary reserves the right to accept or decline any applications at its discretion.

2. Each food vendor must submit an individual application and payment and PROOF OF INSURANCE if required. Spaces may not be combined.

3. Setup begins at 9:00 AM on Sunday, October 15, 2023. Vendors must be completely set up by 10:30 AM.

4. Vendors and exhibitors must staff their exhibits during the entire event from 11:00 AM - 3:00 PM.

5. Vendors and exhibitors are responsible for setup and breakdown of their trucks, spaces, booths, tables, etc.

7. Vendors and exhibitors must have signage clearly identifying the name of the vendor/exhibitor. Vendors and exhibitors advertising food must have signage clearly listing food offerings they are advertising and prices.

8. Vendors and exhibitors shall exhibit, sell, or give away food and literature specified in Application.

9. Vendors and exhibitors shall not sell or give away any food or beverages unless specific permission has been granted by Asha's Farm Sanctuary.

10. All food advertised must be vegan. Vegan means no animal products: flesh, fat, broth, gelatin, egg, dairy, or honey.

11. All merchandise sold or given away must be vegan, not tested on animals, and should be as environmentally friendly as possible.

12. Should any contingency interrupt or prevent the holding of COW FEST, including but not limited to inclement weather, war, terrorism, or lockouts, then Asha's Farm Sanctuary shall in no way will be liable to vendors. The event will be held rain or shine.

13. Vendors and exhibitors agree to make no claim for any reason against Asha’s Farm Sanctuary for loss, theft, damage, or destruction of goods or for injury to themselves, employees, volunteers, or visitors incurred at the event.

By your online submission of this form, you understand the terms outlined in the Vendor and Exhibitor Conditions of Agreement and agree to abide by them. If for any reason you are not able to uphold to these terms, you agree to forfeit your place at COW FEST.

Questions? Email tracy@ashasanctuary.com

THANK YOU!

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Asha's Farm Sanctuary
2969 Coomer Road
Newfane, New York 14108

COW FEST
Vendor/Exhibitor Application

* Indicates required field

Yes No (Please email us your questions or concerns.)

Name *

First

Last

Business/Organization Name *

Email *

Phone Number *

Address *

Line 1

Line 2

City

State

Zip Code

Country

I agree to pay Asha's Farm Sanctuary $25 (by 11:59PM on September 15, 2023) or $50 (after September 15, 2023) for my vendor/exhibitor space. *

Yes No

Please list all products and/or services in detail that will be featured at your table. Asha reserves the right to decline any items or services that may compete with ours or any other vendor. *

Comment *

If selling perishable food, liability insurance naming Asha's Farm Sanctuary as additional insured with limits of not less than $500,000.00/$1,000,000.00 for bodily injury or death and limits of not less than $500,000 for property damage, sufficient in form to insure, indemnify and save Asha Sanctuary from any liability or causes of action. Please email insurance certificate to tracy@ashasanctuary.com.
If selling perishable food, please contact the Niagara County Health Department to determine if a Temporary Food Permit is required.

Submit

COW FEST ​Vendor/Exhibitor Application

COW FEST ​Vendor/Exhibitor Application

COW FEST
Vendor/Exhibitor Application

COW FEST
Vendor/Exhibitor Application