Position: Full Time Administrative Assistant
Location: Asha’s Sanctuary, 2969 Coomer Road, Newfane, NY 14108
Job Description
​Job Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by
performing a variety of clerical and administrative tasks.

Career Path
Opportunity for growth in a developing farm animal sanctuary.
​
Duties/Responsibilities:
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.
Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
Education and Experience:
  • Associates degree required; Bachelors degree in related field preferred.
  • Three to five years of experience in an administrative role.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times
Qualifications:
  • Must strictly adhere to a vegan lifestyle
Salary and Benefits:
  • Hourly pay commensurate with experience
  • Competitive Medical Plan, Dental Plan, Vision Plan, and Free Checking after 3 month introductory period
  • 11 Days paid personal days after 3 month introductory period and prorated first calendar year. 100% reimbursement the following year for unused days
  • Paid Holidays or Double Time
Specifications:
  • Full-time, non-exempt position
  • Monday – Friday (with one flexible day off) 9:00 AM – 5:00 PM, Saturday or Sunday 9:00 AM – 5:00 PM, Holiday availability may be required
  • Overtime and Call in may be required
  • Evening hours may be required during special events
  • Occasional travel may be required to assist with transport for animal adoptions, rescues or representing Asha at festivals, conferences, etc.

All interested applicants are required to complete Asha Farm Sanctuary's Employment Application. Instructions for sending supplemental materials will be provided within the application.
Support Asha's efforts to end animal abuse through
direct rescue and rehabilitation.
Home
About
Guided Tours
Adoption
Events
Get Involved
Donate
Contact
Asha's Farm Sanctuary
2969 Coomer Road
Newfane, New York 14108
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Position: Full Time Administrative Assistant
Location: Asha’s Sanctuary, 2969 Coomer Road, Newfane, NY 14108
Job Description
​Job Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by
performing a variety of clerical and administrative tasks.

Career Path
Opportunity for growth in a developing farm animal sanctuary.
​
Duties/Responsibilities:
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.
Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
Education and Experience:
  • Associates degree required; Bachelors degree in related field preferred.
  • Three to five years of experience in an administrative role.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times
Qualifications:
  • Must strictly adhere to a vegan lifestyle
Salary and Benefits:
  • Hourly pay commensurate with experience
  • Competitive Medical Plan, Dental Plan, Vision Plan, and Free Checking after 3 month introductory period
  • 11 Days paid personal days after 3 month introductory period and prorated first calendar year. 100% reimbursement the following year for unused days
  • Paid Holidays or Double Time
Specifications:
  • Full-time, non-exempt position
  • Monday – Friday (with one flexible day off) 9:00 AM – 5:00 PM, Saturday or Sunday 9:00 AM – 5:00 PM, Holiday availability may be required
  • Overtime and Call in may be required
  • Evening hours may be required during special events
  • Occasional travel may be required to assist with transport for animal adoptions, rescues or representing Asha at festivals, conferences, etc.

All interested applicants are required to complete Asha Farm Sanctuary's Employment Application. Instructions for sending supplemental materials will be provided within the application.
Support Asha's efforts to end animal abuse through
direct rescue and rehabilitation.
Home
About
Guided Tours
Adoption
Events
Get Involved
Donate
Contact
Asha's Farm Sanctuary
2969 Coomer Road
Newfane, New York 14108